I. KAIHA affiliated teams will operate under the playing rules of Mid-Am USA Hockey.
II. All teams will play out of Iceland Sports Complex. An occasional use of a different venue is permissible due to cancelled or unavailable ice.
III. Teams uniform colors are Maroon, Black, and White. All teams are encouraged to wear white helmets, black gloves, and black pants.
IV. Practice Players: KAIHA encourages travel teams to invite players that did not make the travel team as practice players. The number of players and skill level should be considered to insure that the team can have a productive practice.
Players that play in other associations when a reasonable KAIHA option exists are not permitted to practice with any KAIHA teams unless they get an exception through the Board.
A reasonable option may be considered within one level of play, i.e.: AA to A is reasonable, AAA to A may be an exception.
V. Players Playing in Higher Age Level: All players are required to play in their age level unless they get an exception from the Board. The Board should consider the following factors:
*Does the player moving up jeopardize the number of players needed to compete at the appropriate age level.
*Is the player moving up going to contribute in the games or just be a limited bench player.
*Are there any concerns from a physical, emotional, or social perspective (typically applies to U12 and under).
VI. Absenteeism Policy: Players are required to attend all practices and games. Excused absences related family event (religion...etc.), activity related to school grade and health are permitted.
Each team can make the final decision for handling unexcused absences. It is recommended that teams are more lenient in the preseason since KAIHA supports multiple sport athletes and that this policy is clearly communicated at the beginning of the season and that the team is consistent on how they handle this policy for all their players.
VII. Certification: All coaches on the ice and bench will be certified by USA Hockey, in good standing and meeting all age specific requirements. In addition, team managers are required to register with USA Hockey, complete Safesport modules and complete a background check.
All players are required to be registered with USA Hockey.
VIII. Behavior: All KAIHA members will follow the rules and regulations at all facilities while representing KAIHA.
IX. Jersey numbers: Current players in the association can keep their number throughout their youth hockey experience. All players that have not played in the previous LIC travel season, must select a number that is not duplicate with players above and below their birth year If a player takes a season off or wants to change their number, they must select a number that is not duplicate with players above and below their birth year. If 2 players want the same number that is available, the first tiebreaker will be the numbers of years as a KAIHA member.
The second tiebreaker will go to the oldest player.
Other special circumstances can be reviewed with the KAIHA board for a decision.
X. KAIHA Corporate Account: The minimum balance in the account will by approximately $3,000 or an adequate amount to cover one year of KAIHA expenses (website, certifications) Maximum balance is $2,000 over minimum to be used for purchases that benefit the organization. Purchases over the maximum can occur with board approval. Otherwise, balances over the maximum will be evenly divided and allocated to each LIC travel team.
XI. Locker Room Policy: In addition to the development of our hockey players and enjoyment of the sport of hockey, the safety and protection of our participants is central to KAIHA's goals.
KAIHA adheres to USA Hockey's SafeSport Program as a means to help protect its participants from physical abuse, sexual abuse, and other types of misconduct, including emotional abuse, bullying, threats, harassment, and hazing. To help prevent abuse or misconduct from occurring in our locker rooms, KAIHA has adopted the following locker room policy. This policy is designed to maintained personal privacy as well as to reduce the risk of misconduct in locker rooms.
At Iceland Arena there are 10 locker rooms available for our program's use. Rooms A, B, C, D have been shared restroom and shower facilities with one adjoining locker room. The remaining locker rooms do not have restrooms or showers. Some teams in our program may also occasionally or regularly travel to play games at other arenas, and those locker rooms, rest rooms and shower facilities will vary from location to location. KAIHA team organizers will attempt to provide information on the locker room facilitates in advance of games away from our home arena. At arenas for which you are unfamiliar, parents should plan to have extra time and some flexibility in making arrangements for their child to dress, undress and shower if desired.
Locker Room Monitoring
KAIHA has predictable and limited use of locker rooms and changing areas (e.g., generally 60 minutes before and following practices and games). This allows for direct and regular monitoring of locker room areas. While constant monitoring inside of locker rooms and changing areas might be the most effective way to prevent problems, we understand that this would likely make some players uncomfortable and may even place our staff at risk for unwarranted suspicion. If the coaches are not inside the locker rooms, either a coach or voluntary locker room monitors (each of which has been screened) will be posted directly outside of the locker rooms and changing areas during periods of use, and leave the doors open only when adequate privacy is still possible, so that only participants (coaches and players), approved team personnel and family members are permitted in the locker room.
Parents in Locker Rooms:
Except for players at the younger age groups (Mites, Squirts, Peewee), we discourage parents from entering locker rooms unless it is truly necessary. If a player needs assistance with his or her uniform or gear, if the player is or may be injured, or a player's disability warrants assistance, then we ask that parents let the coach know beforehand that he or she will be helping the player. Naturally, with our youngest age groups it is necessary for parents to assist the players getting dressed. We encourage parents to teach their players as young as possible how to get dressed so that players will learn as early as possible how to get dressed independently. In circumstances where parents are permitted in the locker room, coaches are permitted to ask that the parents leave for a short time before the game and for a short time after the game so that the coaches may address the players. As the players get older, the coach may in his or her discretion prohibit parents from a locker room.
Mixed Gender Teams:
Some of our teams consit of both male and female players. It is important that the privacy rights of all of our players are given consideration and appropriate arrangements made. Where possible, KAIHA will have the male and female players dress/undress in separate locker rooms and then convene in a single locker room before the game or team meeting. Once the game or practice is finished, the players may come to one locker room for a team meeting and then the male and female players proceed to their separate locker rooms to undress and shower, if available. If separate locker rooms are not available, then the players will take turns using the locker room to change. We understand that these arrangements may require that players arrive earlier or leave later to dress, but believe that this is the most reasonable way to accommodate and respect all of our players.
Cell Phones and Other Mobile Recording Devices:
Cell phones and other mobile devices with recording capabilities, including voice recording, still cameras and video cameras, are not permitted to be used in the locker rooms. If phones or other mobile devices must be used, they should be taken outside of the locker room. It is permissible for the team manager to collect cell phones although the preference would be for the player to leave the phone at home or with their parent. Exception, cell phones may be used for playing music only in the locker rooms.
Locker Room Maintenance:
The locker rooms should be left in the same condition as when the players arrive. All tape and trash must be picked up prior to leaving the room. The team/player may be held financially responsible for any destruction of locker room/restroom/shower property. In addition, usage of practice balls and pucks in the locker room or lobby area is strictly prohibited.
Prohibited Conduct and Reporting:
KAIHA prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment, and hazing, all as described in the USA Hockey SafeSport Handbook. Participants, employees or volunteers in KAIHA may be subject to disciplinary action for violation of these locker room policies or for engaging in any misconduct or abuse or that violates the USA Hockey SafeSport Policies. Reports of any acutal or suspected violations, you may email USA Hockey at SafeSport@usahockey.org or may call 1-800‐888‐4656.
XII. Uniform and Spirit Wear Guidelines:
These guidelines are intended to be flexible as well as maintaining consistently with our brand.
• A Uniform and Spirit Wear committee should be formed and approved by the KAIHA board on annual basis• The committee should facilitate all matters in this area (addressing slow moving items, adding new items and finding alternative suppliers if appropriate… etc)• Travel team uniforms (jerseys and socks) must use the same designs which are designed with colors Maroon, Black, and White• Travel team uniforms must be supplied from the supplier selected by the committee• All travel teams are to wear white helmets, black gloves, and black pants• Travel player warmup jackets and pants must be consistent for all teams • The approved design (including color and size) of the Louisville Ice Cardinal logo must be used when using a logo on uniforms or spirit wear• House select teams can use other jersey designs but must use the approved Louisville Ice Cardinal logo• All spirit wear must be sold through the same website that the committee approves• Additions to spirit wear must be approved by the committee and the KAIHA board.
XIII. USAH/KAIHA/Louisville Ice Cardinals Travel Policy:
Louisville Ice Cardinals has some teams that travel regularly to play individual games, two or three games at a time, or in tournaments, has some teams where travel is limited to only a few events per year, and some teams where there is no travel other than local travel to and from our own arena. KAIHA has established policies to guide our travel, minimize one-on-one interactions and reduce the risk of abuse or misconduct. Adherence to these travel guidelines will increase player safety and improve the player’s experience while keeping travel a fun and enjoyable experience. We distinguish between travel to training, practice and local games or practices (“local travel”), and team travel involving a coordinated overnight stay (“team travel”). Local Travel: Local travel occurs when KAIHA/Louisville Ice Cardinals or one of its teams does not sponsor, coordinate, or arrange for travel. • Players and/or their parents/guardians are responsible for making all arrangements for local travel. The team and its coaches, managers or administrators should avoid responsibility for arranging or coordinating local travel. It is the responsibility of the parents/guardians to ensure the person transporting the minor player maintains the proper safety and legal requirements, including, but not limited to, a valid driver’s license, automobile liability insurance, a vehicle in safe working order, and compliance with applicable state laws. • The employees, coaches, and/or volunteers of KAIHA or one of its teams, who are not also acting as a parent, should not drive alone with an unrelated minor player and should only drive with at least two players or another adult at all times, unless otherwise agreed to in writing by the minor player’s parent. • Where an employee, coach and/or volunteer is involved in an unrelated minor player’s local travel, efforts should be made to ensure that the adult personnel are not alone with the unrelated player, by, e.g., picking up or dropping off the players in groups. In any case where an employee, coach and/or volunteer is involved in the player’s local travel, a parental release should be obtained in advance. • Employees, coaches, and volunteers who are also a player’s parent or guardian may provide shared transportation for any player(s) if they pick up their player first and drop off their player last in any shared or carpool travel arrangement. • It is recognized that in some limited instances it will be unavoidable for an employee, coach or volunteer of KAIHA or one of its teams to drive alone with an unrelated minor player. However, efforts should be made to minimize these occurrences and to mitigate any circumstances that could lead to allegations of abuse or misconduct. Team Travel: Team travel is overnight travel that occurs when KAIHA/Louisville Ice Cardinals or one of its teams sponsors, coordinates or arranges for travel so that our teams can compete locally, regionally, nationally or internationally. Because of the greater distances, coaches, staff, volunteers and chaperones will often travel with the players. • When possible, KAIHA/Louisville Ice Cardinals, will provide reasonable advance notice before team travel. Travel notice will also include designated team hotels for overnight stays as well as a contact person within KAIHA or the team. This individual will be the point of contact to confirm your intention to travel and to help with travel details. • KAIHA/Louisville Ice Cardinals will post specific travel itineraries when they become available. These will include a more detailed schedule as well as contact information for team travel chaperones. KAIHA/Louisville Ice Cardinals will make efforts to provide adequate supervision through coaches and other adult chaperones. KAIHA/Louisville Ice Cardinals will make efforts so that there is at least one coach or adult chaperone for each five to eight players. If a team is composed of both male and female players, then we will attempt to arrange chaperones of the both genders. However, we rely on parents to serve as chaperones and may be limited in providing this match. • Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with a minor player (unless the coach is the parent, guardian or sibling of the player). • Because of the greater distances, coaches, staff, volunteers, and chaperones will often travel with the players. No employee, coach, or volunteer will engage in team travel without the proper safety requirements in place and on record, including valid drivers’ licenses, automobile liability insurance as required by applicable state law, a vehicle in safe working order, and compliance with all state laws. All chaperones shall have been screened in compliance with the USA Hockey Screening Policy and all team drivers shall have been screened and the screen shall include a check of appropriate Department of Motor Vehicle records. A parent that has not been screened may participate in team activities and assist with supervision/monitoring of the players, but will not be permitted to have any one-on-one interactions with players. • Players should share rooms with other players of the same gender, with the appropriate number of players assigned per room depending on accommodations. • The coach will establish a curfew by when all players must be in their hotel rooms or in a supervised location. Regular monitoring and curfew checks will be made of each room by at least two properly screened adults. • The team personnel shall ask hotels to block adult pay per view channels. • Individual meetings between a player and coach may not occur in hotel sleeping rooms and must be held in public settings or with additional adults present. • All players will be permitted to make regular check-in phone calls to parents. Team personnel shall allow for any unscheduled check in phone calls initiated by either the player or parents. • Family members who wish to stay in the team hotel are permitted and encouraged to do so. • The team will make every effort to accommodate reasonable parental requests when a child is away from home without a parent. If any special arrangements are necessary for your child, please contact the team personnel who can either make or assist with making those arrangements. • Meetings do not occur in hotel rooms, but the team may reserve a separate space for adults and athletes to socialize. • If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken or immediately after the action. • No coach or chaperone shall at any time be under the influence of alcohol or drugs while performing their coaching and/or chaperoning duties. • In all cases involving travel, parents have the right to transport their minor player and have the minor player stay in their hotel room. • During team travel, coaches, team personnel and chaperones will help players, fellow coaches and team personnel adhere to policy guidelines, including, without limitation, the Travel Policy, Locker Room Policy and Reporting Policy. • Prior to any travel, coaches will endeavor to make players and parents aware of all expectations and rules. Coaches will also support chaperones and/or participate in the monitoring of the players for adherence to curfew restrictions and other travel rules. Prohibited Conduct and Reporting: KAIHA prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Hockey SafeSport Handbook. Participants, employees or volunteers in KAIHA may be subject to disciplinary action for violation of the Travel Policies or for engaging in any misconduct or abuse or that violates the USA Hockey SafeSport Policies. Reports of any actual or suspected violations, you may email USA Hockey at SafeSport@usahockey.org or may call 1-800-888-4656.